Enhance your Safety Solution
- Documents SE -
Start managing and sharing documents more easily
Simplify your journey with Documents SE
What's in it for you?
Managing your documents across your business, with multiple locations and a range of systems can be a challenge, and users can become frustrated spending too long searching for the right documents, while employers are unable to audit for changes and end-user engagement.
Tag and track your documents
With Documents SE you can avoid this with its unique way of tagging documents with key topics such as ISM, or ISPS that filter the content to simplify the searching process for the end user. The system stores documents, and allows users to search, preview, and edit directly within the application, avoiding multiple versions being created. All revisions are automatically tracked so that users don’t need to highlight any updates made.
Manage employee KPIs and security
Track employees’ (including seafarers) engagement with your communications and measure KPIs, as you can ensure updates are read on time. Remote access via the portal allows seafarers on leave access to policies and acknowledge documents before they step on a vessel saving time and avoiding costly delays. The security of sensitive content can be controlled by setting permission for users access to view and edit documents.
Simplify the daily routine
Ensure consistency with your brand and messaging with pre-prepared document templates for different kinds of documents e.g. for circulars, policies, safety flashes, etc. Keep users informed and ensure tasks are completed on time with automatic alerts in-app and over email, making sure documents are read, and approvals are complete and tracked at all times.
-
- Tag documents with key topics for easy searching
- Track employee engagement with company communications
- Ready-to-use templates for different types of document
- Automatic notification of tasks in-app and over email
- Control permissions for security of documents
Try for yourself ...
The Safety and Document SE power Bundle
Collaboration
Getting a good workflow within the business to create and revise documents is always a challenge. With Documents SE’s built in workflow engine, passing it to colleagues for approval or comments is easy - thereby improving collaboration.
Distribution
Avoid major steps in order to publish and distribute a document. With Documents SE along with the existing Shipnet Cloud sync, distribution is simple. Just select the vessels and Shipnet handles the distribution and visibility to those vessels automatically in real-time.
Searchability
Your company policies and procedures could contain hundreds or thousands of documents - making it a challenge for both new and existing employees to search and read them correctly, especially when there are time constraints with operational activities. With Documents SE, you can easily search, with the search terms highlighted in all documents across the library.
Businesses excelling with Shipnet
