Document Management for the shipping industry
Taking the hassle out of information management with digitisation
Our Documents SE solution allows you to collaborate effortlessly and securely with team members inside your organisation wherever they are - securely and with total control.
Why not get in touch today to see how your organisation can benefit from document management?
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Tag documents with key topics for easy searching
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Track employee engagement with company communications
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Ready-to-use templates for different types of document
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Automatic notification of tasks in-app and over email
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Control permissions for security of documents
Share newly created documents, IMO circulars, safety flashes, or even manufacturers’ manuals for shipboard equipment across your organisation.
There's a lot more to Documents SE, so watch this short video to see it in action, and get instant access here to try it for yourself.
Reasons why you should be thinking about document management
Managing your documents across your business, with multiple locations and a range of systems can be a challenge, and users can become frustrated spending too long searching for the right documents, while employers are unable to audit for changes and end-user engagement.
Tag and track your documents
With Documents SE you can avoid this with its unique way of tagging documents with key topics such as ISM, or ISPS that filter the content to simplify the searching process for the end user. The system stores documents, and allows users to search, preview, and edit directly within the application, avoiding multiple versions being created. All revisions are automatically tracked so that users don’t need to highlight any updates made.
Manage employee KPIs and security
Track employees’ (including seafarers) engagement with your communications and measure KPIs, as you can ensure updates are read on time. Remote access via the portal allows seafarers on leave access to policies and acknowledge documents before they step on a vessel saving time and avoiding costly delays. The security of sensitive content can be controlled by setting permission for users access to view and edit documents.
Simplify the daily routine
Ensure consistency with your brand and messaging with pre-prepared document templates for different kinds of documents e.g. circulars, policies, safety flashes, etc. Keep users informed and ensure tasks are completed on time with automatic alerts in-app and over email, making sure documents are read, and approvals are complete and tracked at all times.
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